Padworth College offers educational services on the basis of the following Terms and Conditions.
Applicants will only be considered as candidates for admission to Padworth College (hereafter referred to as ‘the College’) once a completed and signed Registration Form has been submitted to the College, along with payment of the non-refundable Registration Fee, copies of the applicant’s recent School Report and a Character Reference from a teacher at their current school or a private tutor from outside school. A copy of the applicant’s passport must be provided at the time of registration. Applicants from outside the UK must also provide a copy of their birth certificate. Applicants who are non-native English speakers are required to complete an Oxford Quick Placement Test.
The College reserves the right to request any previous Education Psychologist reports written about applicants, whilst enrolled at their current school or at previous schools.
Applicants for an Academic Scholarship must also complete an online Password assessment in English and Maths.
Admission to the College is based on the availability of a place and the applicant satisfying the College’s admissions procedures. The offer of a place at the College will be confirmed in writing by the Principal. To secure a place, a completed and signed Acceptance Form along with payment of the deposit and the first term’s fees must be returned as per the instructions in the Offer Letter, normally 3 weeks from the date of the Offer Letter.
The College reserves the right to change a student’s course to one more suited to their academic or English language ability when deemed necessary.
The Acceptance Form, Medical Questionnaire, Guardianship Form and Travel Information Form must be returned to the College before a student’s arrival at the College and no later than 4 weeks before the start of term.
A deposit is payable on acceptance of a place at the College. The deposit must be paid to the College no later than 3 weeks after the receipt of the Offer Letter in order to guarantee a place at the College.
The deposit is refundable, net of any additional charges incurred after the end of the course.
At the end of the course the Finance Department will confirm in writing, no later than 4 weeks after the end of the course, the amount of deposit due back to the family along with a request for bank details in order to arrange a bank transfer. The deposit will not be refunded if a student withdraws from, or cancels their course before the course start date.
On acceptance of a place, an invoice for the first term’s fees or full fees will be sent to the parents. The College must receive the full amount of the fees after all bank charges have been paid at least 4 weeks prior to the commencement of the course and thereafter 4 weeks before the start of any subsequent term the student attends. The College reserves the right to request additional documentation relating to payment of fees where required.
For all offers made within 4 weeks of the commencement of the course, the deposit and fees must be paid in full within 2 weeks of the date of the Offer Letter.
The bank should be instructed to pay all charges including those for the UK bank. A student will not be permitted to join the College until all fees due have been paid. Acceptance and entrance to the College constitutes a contract to pay all fees and associated charges due.
The College reserves the right to remove a student from classes where the fees remain unpaid by the parents. The College will give no less than 2 days’ notice. During such time the student must be removed from the College site and the parents must ensure appropriate supervision. The College may withhold any information or character references while fees are unpaid, but will not do so in a way that would cause direct, identifiable and unfair prejudice to the interests of the student.
All students are admitted to the College on the basis that they will attend the College for the duration of their studies. As such, should a student request to leave early, any refund is at the discretion of the College and will only be considered in exceptional circumstances and if one term’s notice has been provided.
The College reserves the right to alter the fees annually. A term’s notice will be given to parents in writing when any such changes are made.
Scholarships and Bursaries
Every award of a scholarship and/or bursary is subject to the student meeting and maintaining high standards of behaviour and academic study. The full terms of the scholarship will be confirmed in writing at the time of the offer. The full terms of any bursary will be confirmed in writing at the time of the offer, or as soon as possible thereafter.
Any additional activities or services requested by the parents for a student that are not covered by the fees (e.g., individual, tuition), will be charged termly to the student. The cost of the additional activity or service will be communicated in writing before the commencement of the activity or service. The College will require 48 hours’ notice in writing to cancel an additional activity or service. If notice is not given either in time, or in writing, the activity or service will be charged to the student’s account. The College will require 4 weeks’ notice to cancel a set of activities, if such notice is not given, the activities will be charged to a student’s account.
Cancellation or Withdrawal
The College requires one full term’s notice, if a student wishes to withdraw from the College. If such written notice is not received on or before the first day of term, then the following term’s fees become payable.
If the parents cancel their acceptance of a place with less than a term’s notice before the entry date, or the student does not join the College after a place has been accepted but not cancelled, then the term’s fees will be payable. In addition, the deposit will not be refunded. Cases of serious illness or genuine hardship may receive special consideration on written request.
Fees are not refunded if a student is asked to leave the College because of unsatisfactory behaviour or academic work. Any additional costs associated with an early withdrawal will be charged to the student’s account.
If a student cancels after accepting a place at the College and provides a term’s notice, then any fees paid will be refunded. However the deposit will not be refunded.
Boarding students will be accommodated by the College in a building owned by the College and staffed by members of College staff. Students are responsible for any damage caused by them to the property itself or any item in the property. The College reserves the right to recover costs for any damages incurred.
Boarding students are expected to arrive and depart on the Boarders’ Travel Day at the start and end of each term. The College has no fixed exeat weekends, although parents may take students out of College at weekends by prior arrangement.
Day students are expected to arrive before the start of the school day in time for registration (8.40am) and depart at the end of the school day (after 4.45pm on Mondays to Thursdays and after 4.00pm on Fridays).
Absence from the College at other times can only be authorised for academic purposes – e.g., to attend a university open day or interview, for medical reasons or due to important family issues, in which case parents should contact the Principal well in advance so that the absence can be authorised. In particular, holidays during term time cannot be authorised.
Parents and guardians should note that the College is required to maintain records of all absences, authorised and unauthorised, for the Department for Education and UK Visas & Immigration (UKVI). For non-EU students in possession of a Tier 4 (Child) or Tier 4 (General) visa, the College is required to report to UKVI any non-arrivals, unauthorised absences of more than 10 consecutive days or any students who depart from their course early.
The College seeks to foster good relationships between the students themselves and between members of staff and students. Bullying, harassment, victimisation and discrimination are not tolerated. The College’s Anti Bullying Policy is available from the College website.
The College will do all that is reasonable to safeguard and promote the welfare of all students and to provide pastoral care to the highest standards.
The College attaches great importance to courtesy, integrity, good manners, good discipline and respect for the needs and property of others.
By accepting a place, parents accept the authority of the Principal and of other members of staff on the Principal’s behalf to take all reasonable disciplinary or preventative action to safeguard and promote the welfare of each student and the College community as a whole.
All students attending the College are required to abide by the College’s Behaviour Management Policy. The College reserves the right to amend the College rules and Behaviour Management Policy as it sees fit from time to time. A copy of the Behaviour Management Policy is available on the College website.
Alcohol and drugs are strictly forbidden. In accordance with its Drugs Policy, the College may carry out alcohol and/or drugs testing where involvement with alcohol or drugs is suspected. Tobacco, including e-cigarettes, e-liquid and vaping products are strictly forbidden for students under the age of 18.
The College reserves the right (subject to compliance with Data Protection and other legislation) to monitor the students’ email communications, internet use and use of social media. We may do this for various reasons, including ensuring compliance with the College’s rules or where it is appropriate for the College to do so (or indeed necessary) in connection with the College’s legal and/or other duties and responsibilities.
Students are responsible for the security and safe use of all their personal property and are therefore advised to keep limited amounts of cash in their possession in College. Facilities exist for money and credit and debit cards to be deposited with the College, and it is the policy of the College to encourage a sense of responsibility and appreciation of the value of money amongst all students. All bedrooms are also accessed by electronic key entry.
GCSE and A Level Examinations
The cost of GCSE and A Level examinations is classed as an ‘Extra’ and will be charged to students’ accounts prior to the examination being sat.
If applicable, teaching staff will advise students on the tier of examinations that they should sit. A final decision as to whether or not a student can sit an examination is at the sole discretion of the Principal. The College reserves the right to withdraw a student from an examination at any time, up until and including the day of the timetabled examination.
Suspension and Expulsion
The College reserves the right to suspend or expel a student whose behaviour is counter to the College’s Behaviour Management Policy. Suspension and expulsion are at the sole discretion of the Principal whose decision is final.
If a student is suspended or expelled, there will be no refund of fees; any additional costs incurred will be passed to the parent or guardian for immediate settlement.
Every student attending the College should have their own adequate Medical, Dental, Travel and Personal Insurance.
The College cannot accept any responsibility for loss or damage of any student’s personal property nor is it responsible for any medical or dental costs incurred by the student during their stay. All students are therefore advised not to bring valuable items such as expensive watches or jewellery.
A student’s personal possessions cannot be covered by College insurance. The College does not accept responsibility for any loss or any expense due to delays or changes in public transport, weather, quarantine, sickness, civil disturbance or any other cause.
Welfare and Guardianship
Every student, whose parents are not resident in the United Kingdom is required to have a UK based ‘Guardian’. The guardian must be over the age of 25 and resident in the UK and must be able to take responsibility for a student if they are not in the College and/or in an emergency. The College can provide details of professional guardianship organisations which have been formally inspected and accredited by AEGIS (The Association for the Education and Guardianship of International Students). However, parents may choose to nominate a family member or friend living in the UK to act as guardian. In this case the College will ask for proof of ID, right to live in the UK and proof of address of the guardian.
Parents must provide the College with full contact details for both parents and/or legal guardians, and any nominated guardians. This includes full addresses, phone numbers, mobile phone numbers and email addresses. This information must be received by the College before the student arrives at the College.
The College reserves the right to appoint a guardian, should the proposed guardianship arrangements not meet College requirements. Any associated costs will be charged to the parents.
The College must receive a completed Medical Questionnaire for every student before their arrival at the College. Parents must inform the College in writing of the following, either before or during their course of study.
If the student:
The College will register all boarding students staying for more than one term with the local doctor. Any boarding students attending for less than one term will be temporarily registered as required. Those students who are already in possession of an NHS Number should provide this upon arrival.
The College may at times require a medical certificate or opinion as to the student’s general health. A student of sufficient age and maturity may insist on confidentiality.
Throughout their time at the College, the Principal shall have the right to disclose confidential information about a student if this is considered to be in the interests of the student or necessary for the protection of other members of the College community. Such information will be given and received on a confidential basis.
The parents authorise the Principal, Head of Boarding and other members of the College’s boarding team to consent on behalf of the parents to the student receiving emergency medical treatment including blood transfusions within the United Kingdom; general anaesthetic and operations under the NHS or at a private hospital where certified by an appropriately qualified person to be necessary for the student’s welfare and if the Parents cannot be contacted in time.
If the College so requires (due to a health risk posed by the student to others or vice-versa, or by reason of a virus, pandemic, epidemic or other health risk) the parents will keep the student away from the College (either at home or at a suitable guardian) and not permit them to return to the College until such time the College believes the risk has been averted. The College shall use reasonable endeavours to continue providing education to the student during any such period – e.g., by sending work assignments.
We can only accept students on the assumption that they are in good health. Upon request, the College reserves the right to remove a student from the College on the grounds of ill health as advised by the College appointed doctor. The College reserves the right to request an assessment of a student by a registered Educational Psychologist.
Travel and Transport
At the start and end of term, the parents or guardian are responsible for ensuring the student arrives or leaves in accordance with the College’s advertised arrival or departure times. All arrangements must be confirmed with the College in writing. For students travelling to the United Kingdom to attend the College, a free minibus service from/to London Heathrow Airport is available during office hours on the Boarders’ Travel Day at the start and end of term.
On request, the College can book transportation with a driver licensed by the Local Authority, the cost of which will be added to the student’s account. Any requests to book a transfer must be received no later than 2 weeks before the transfer date in order to ensure a booking.
During term time, parents consent to the student being driven in a motor vehicle by a responsible adult who is duly licensed and insured to drive a vehicle of that type.
The College requires every visa application from a non-EU student, first time as well as renewal applications, to go through our chosen immigration specialists, The Taylor Partnership. Any associated costs must be paid directly by the parents. Any additional documents requested by the College to support the visa application process must be provided before any supporting documents or CAS will be released by the College.
If the visa application is refused and we receive written evidence of the reasons for the refusal at least 4 weeks before the start of term, we will refund the fees paid to the College, but the deposit will not be refunded. Where we receive this evidence, the refund will be paid within 4 weeks of the College being provided with the bank details and signed authorisation that the refund should be paid to the nominated account. If written evidence of a refusal is received less than 4 weeks before the start of term, we will refund 50% of the fees paid to the college, but the deposit will not be refunded.
By signing the Acceptance Form, students and their parents or guardians agree that the student’s achievements and appearance in College photographs and video may be used for promotional purposes both within the College and to a wider audience without providing additional consent. Personal information such as the student’s full name will not be included unless permission has been sought separately. If parents do not wish their child to appear in any of the College’s promotional materials, they must make sure that the student knows this and they must notify the Principal in writing.
By signing the Acceptance Form, parents hereby give their consent to personal information (including financial and sensitive personal information) being processed and held electronically for College in-house purposes, in accordance with the Data Protection Act 2018.
By accepting a place at the College, parents agree to do all they reasonably can to:
A copy of the College’s Parents’ Complaints Procedure is available on the College website. The College reserves the right to amend this procedure as it sees fit from time to time.
By signing the Registration Form and Acceptance Form you are agreeing to the College’s Terms and Conditions.
Are you Padworth? If you are a unique individual and open–minded global citizen, we are the right school for you.
Sopers Lane, Reading,
Berkshire, RG7 4NR
School and Boarding Office
+44 (0)118 983 2644
+44 (0)118 983 2644
+44 (0) 118 983 2644