Working at Padworth


Padworth College is a small and friendly independent co-educational school for day and boarding students aged 13-19 from the UK and all over the world.  We offer full and part-time career opportunities for specialist teachers of all subjects at GCSE and A Level. If you would like to submit your CV in case a suitable post arises, please send it to ppa@padworth.com

Please note that CVs must be accompanied by a completed application form and details of two referees. Padworth College is committed to safeguarding and promoting the welfare of children and young people and therefore applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure Barring Service.

 VACANCIES

BUSINESS MANAGER

Padworth College, a small UK and International independent co-educational boarding and day school (13-19yrs) is seeking to appoint a Business Manager. An exciting opportunity for a team player, the successful candidate will have a strong track record in financial management, as well as excellent communication, administrative and analytical skills.

Start date: 1 January 2017; salary negotiable

Closing date for applications: 28 September

Interviews planned for the week beginning 3 October

A detailed job description and how to apply are attached

For an informal discussion about the role, please contact John Aguilar (Principal) on 0118 983 2644

Completed application forms should be accompanied by a covering letter of not more than one side of A4. Please note, CVs without a completed application form will not be accepted.

Please send completed application form, equal opportunities monitoring form and C.V to:

Tom Griffiths – ppa@padworth.com

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment.

BUSINESS MANAGER

JOB SPECIFICATION

Padworth College provides a distinctive co-educational offering. It educates UK and international boarding and day students aged 13-19 within a safe and caring environment.

Its mission is to unlock the academic and personal potential of each student and encourage and enable them to realise their ambitions

The values which the College especially fosters are openness, honesty, integrity and concern for others

Padworth College is committed to safeguarding and promoting the welfare of children and young people. The post is subject to an enhanced DBS check, satisfactory references and completion of a medical form.

Further information can be found by visiting www.padworth.com

In October 2015 the College underwent a full integrated inspection by Independent Schools Inspectorate, and the inspectors rated as ‘excellent’ the teaching, the students’ spiritual, moral, social and cultural development (SMSC), and the arrangements for pastoral care, welfare and safeguarding, all driven by good governance, leadership and management.

The College is led by its Principal reporting to the board of Trustees. The Deputy Principal has particular responsibility for the educational and academic side of the College’s operations. Following a restructure in 2015, a new post of Head of Boarding was created, to oversee all aspects of boarding and the welfare of the students. Both of these posts report to the Principal.

The College now wishes to appoint a Business Manager, to join its Senior Leadership Team, to take overall responsibility for the majority of non-educational aspects of the College’s operations, reporting to the Principal.

ROLE SUMMARY

Operating as a key member of the Senior Leadership Team this will be a strategic, managerial role, with primary responsibility for all commercial, business, financial and estate management aspects of the College’s non-educational operations, with the principal areas of responsibility set out below.

The role reports directly to the Principal, with a secondary dotted – line reporting responsibility to the Trustees on certain matters. It is anticipated that the role will involve the encouragement, direction and line management of those individuals employed to carry out non-educational operational roles, including those responsible for Site and Facilities operations, as well as contractors used by the College for particular tasks.

PRINCIPAL AREAS OF RESPONSIBILITY

Purpose of Role

To lead and oversee the business support function within the College, with particular attention to finance, premises, catering, and other business services where required.

To ensure full compliance with legal, regulatory and financial bodies, at all times.

To support the Principal in all aspects of management of College business.

Main Responsibilities

Leadership of the College’s finance, premises, Health and Safety compliance, contract and other support services as required.

To ensure that there is strict adherence to financial propriety and to deliver the Trustees’ vision of a financially secure school meeting the needs of the College, partners and stakeholders.

Acting as Clerk to the Trustees.

Specifically, the role will encompass (but will not be limited to):

Financial forecasting; compliance and audit

Monitoring the financial position of the College on a monthly basis; producing termly financial forecasts for consideration by the Principal, the Finance and Marketing Committee and the Trustees;

Keeping the financial plans under review and recommending revisions as necessary during the year;

Advising the Principal and the Trustees on investment and financial policy, preparing appraisals for particular projects, and being responsible for the development of a long-term financial strategy for the future development of the College;

Advising the Principal and the Trustees on all aspects of financial policy and practice;

Arranging for the College’s accounts to be audited annually and overseeing the preparation and filing of the Annual Report and Accounts for the College;

Ensuring that the College complies with all regulations regarding finances and auditors’ recommendations;

Maintaining financial control of capital expenditure projects;

Administering all staff salaries and pensions, expenses, sickness and maternity procedures etc; advising the Principal and Trustees on redundancy and other dismissal issues;

Remaining up to date with regards to financial regulation and advising the Principal and Trustees of all relevant changes;

Working with the Chair of the Finance and Marketing Committee, organising meetings of that committee, and assisting in the preparation of agendas and production of committee papers; attending these meetings and participating in discussions; where required, taking the minutes of such meetings, and assisting in finalising the minutes;

Arranging and renewing all insurance policies required for the College;

Being responsible for line management of his/her direct reports and as part of that responsibility overseeing:

– the invoicing and timely collection of all school fees and other income due to the College;

– the timely payment of all invoices for goods or services supplied to the College; and

– the control of all costs;

Managing the College’s cash position and bank accounts and ensuring the appropriate investment of all surplus funds.

Premises, site and facilities

Ensuring an effective rolling maintenance programme is in place for all buildings and grounds on the site;

Drawing up annual plans for site improvements and maintenance, including an accurate budget and timetable for works;

Maintaining the efficiency of the installations and plans for electricity, gas, heating and water supply;

Overseeing core service provision in areas of catering, cleaning, security and transport; ensuring that catering areas meet the requirements for hygiene and food safety;

Drawing up specifications for new buildings, extensions and alterations, obtaining tenders, planning permission and listed building consents, liaising with the College’s architect and builders;

Negotiating, managing and monitoring contracts and tenders, ensuring best value is obtained at all times;

Developing a disaster recovery strategy, emergency plan and risk register;

Effectively line-managing the Site Manager.

Health & Safety of the College; its staff and its environment

Overseeing the regular updating of the College’s Health and Safety policy and taking responsibility for its implementation and regular monitoring;

Ensuring that Health and Safety procedures and practices, including appropriate risk assessments, are drawn up and publicised and that all members of staff are made aware of and comply with these;

Monitoring the work of all contractors operating on the College site to ensure that they comply with Health and Safety and safeguarding requirements;

Ensuring that regular Fire Risk Assessments are carried out and that any deficiencies are addressed and recommendations followed up; ensuring that regular fire practices take place and appropriate procedures and practices implemented to minimise the risk of fire;

Arranging and chairing regular meetings of the staff Health and Safety Committee and arranging meetings of the Trustees’ Health and Safety Committee and in both cases ensuring that minutes are distributed and action points followed up;

Reporting to the Trustees on Health and Safety matters generally;

Arranging Health and Safety training for all staff, students and Trustees as required;

Keeping up to date with all developments in law and best practice on Health and Safety matters and data protection;

Without limiting the above, ensuring the College site operates safely and securely at all times.

Clerk to the Trustees

Working with the Chair, organising meetings of the Trustees, assisting in the preparation of agendas and advising on the production of board papers;

Attending meetings of the Trustees and participating in discussions (without having a vote); where required, taking the minutes of Trustees’ meetings and assisting in finalising the minutes;

Overseeing the maintenance of statutory registers (of members, directors etc.) required by company law;

Ensuring timely completion of Annual Returns and other statutory notifications to and filings with Companies House and the Charity Commission;

Overseeing the preparation and filing of the Annual Report and Accounts for the College;

Where within his/her competence, providing legal and company secretarial advice, in particular on company and charity law and the College’s constitution;

Working with the Chair and Trustees on optimising the governance of the College, drawing to their attention relevant developments in legislation, the regulatory environment and best practice of which he/she becomes aware;

Procuring, where necessary or appropriate, specialist external legal advice to ensure general legal and regulatory compliance;

Working with the Principal on drawing up and central storage of governance policies and procedures, including:

-Memorandum and Articles of Association;

-induction pack for new Trustees;

-composition and function of board committees; and

-conflicts of interest policy;

Overseeing the production, signature and central storage of all commercial agreements with suppliers, contractors and business partners;

Working with the Principal and the Board to ensure that any necessary risk assessments for the College are undertaken; and

Providing any support reasonably required by the Chair and other Trustees.

Miscellaneous Responsibilities

Liaising effectively with the Head of Admissions and Marketing including in the administration of relationships with educational agents;

Supporting the Principal in managing relations with the external partner which runs the annual summer school at the College;

Undertaking any other tasks reasonably required by the Principal or the Trustees;

Forming cooperative and effective relationships with teaching, boarding and other staff and becoming an integral part of the College community;

Keeping in contact and networking with counterparts in other schools, including through membership of the Independent Schools Bursars’ Association, in order to keep abreast of best practice and developments in the sector;

Ensuring appropriate professional development for him/herself.

Ensuring effective performance management and professional development for non-teaching staff.

 

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